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College of Liberal Arts
Department of World Languages and Literatures

Events Planning Form

Does this event need a budget? *
If you answered yes to the previous question, is this a student centered event?
If you answered yes to the previous question, have you reached out to Student Involvement and requested funds there?

Budget will be reviewed and if there are concerns or additional clarification needed the Division Coordinator or the Chair will reach out to you.

Contact Information

Event Details

Location *
If other list location below
N/A if non applicable. (CENT 157 and Alkek require department funds).
If your event takes place in Flowers Hall which event set up below would you prefer?

Flowers A

Line diagram layout for event set up in Flowers hall for catering

Flowers B

Line diagram layout for events in Flowers hall for lecture events
N/A if non applicable.
Name, contact, is temporary parking needed, travel cost, dining cost etc. N/A if non-applicable.
Do you need student worker support? *
Will there be food/drink? *

Terms and Conditions

Requests submitted before the official day of record will not be processed until after the 12th class day in fall or spring and after the 4th class day in summer. Please allow one week days for processing from the date of submission (not including holidays or finals).

Academic courses have priority. By submitting this request you understand that your assigned room(s) may be reassigned or canceled in the event that the room is needed for an academic course.

For effective event coordination please post the event on the WLL departmental calendar.

If this room is being reserved for an event that involves minor children, please indicate in your advance communication relative to the event, that the event involves minor children and under Texas law, the carrying of a handgun may be prohibited. Visit the Texas Department of Public Safety FAQ page for more information.

Please allow a minimum of five business days for processing supplies, printing, and staff support requests.



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